Formální dopis
Ing. Pavla Melecká
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Formal Letter
•In today's Internet- and email-driven society, the need to write a formal letter arises less often
than in the past. However, it is still occasionally necessary to present a formal letter to obtain
information, to apply for an academic program or a job, to write a complaint letter etc.
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Useful Tips How to Write a Formal Letter
•Use the right tone
–A business or formal letter should be written in a tone that is slightly more formal than your
everyday language.
–Avoid the following: slang or jargon; contractions such as I'm, can't, it's; and vague words such
as good and nice.
–Be polite and respectful, even if you are complaining.
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Useful Tips How to Write a Formal Letter
•Proofread
– Proofreading is so important. Once you have written your formal letter, check the grammar and
spelling carefully.
– Use the spell-checker on your computer and then read the letter over yourself as the spellchecker
will not catch every error.
– Use a dictionary or thesaurus, if necessary.
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1. Heading
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•Heading consists of the name and address of the person to whom you are writing.
– You should try to address the formal letter to a specific person, but if you do not know his or
her name, at least try to include his or her title.
•Don´t forget to write the date of the letter.
•E. g. : September 27, 2020
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2. Salutation
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•The most usual greeting is Dear followed by the person's name. •If you don't know whether the
person you are addressing is a man or a woman, you may begin with Dear Sir or Madam
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2. Salutation
•Ms. may be used if you don't know the marital status of a woman.
•If the person has a specific title such as Dr., make sure that you use it.
•Here are some examples of each salutation
•Dear Mr. Trunk,
•Dear Ms. Root,
•Dear Mrs. Branch,
•Dear Dr. Acorn,
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3. Body - the main part of the letter
•Be concise - State the purpose of your formal letter in the first paragraph and don't veer from
the subject.
•Try to avoid flowery language or long words.
• Keep the letter short and to the point.
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4. Closing
•Here are some possible closings of a formal letter:
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•All the best
•Best regards
•Best wishes
•Respectfully yours
•Sincerely
•Thank you
•Yours respectfully
•Yours sincerely
•Yours truly
•Yours faithfully
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5. Signature
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•Leave several lines after the closing and type your signature.
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•Don´t forget to sign the letter in ink.
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Example how to write a formal email
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