Project Management PEMBAPMA

Organization of teaching, evaluation, communication

About the course in more details


The aim of this course is to introduce the basic terms in the field of project management and specify their meaning. Basic information about the process model of project management and an overview of its main parts will be introduced. Furthermore, the most common problems of project management will be identified. The course will also tackle the personal requirements and characteristics of a project manager, the possibilities to increase their qualifications and career growth, as well as the performance ethics of the project manager.


After completing the course, students will be able to:

  • understand project characteristics, life cycles, and different project phases;
  • understand the concept of project organization and feasibility analysis;
  • apply project techniques for project planning, execution, and control;
  • determine resources with regard to project completion factors, determine dependencies and duration of tasks using software support;
  • apply the risk management plan and analyze the role of stakeholders;
  • understand differences in project standards with the extension of agile project management.

Lectures schedule
Lecture  Topic
1 Defining Project Management
•Defining of project management (meanings, importance)  
•Project tri-imperative 
•Project management evolution 
•Defining project, types of project    

2 Defining the Project
3 Logical Framework Matrix (LFM)
 •Logical Framework methodology
•Purpose of a Logical Framework
•Logical Framework Matrix - what is it?
•Working together - Logical Framework Matrix example

4Project lifecycle
•Project lifecycle definition and phases
•The types of project lifecycles
•Significance of the project lifecycle
•Limitations of project lifecycle

5 Introduction to MS Project
Software solution for your project planning and managing.
6 Work Breakdown structure (WBS), Gantt Chart 
7 Project Budget
•Planning resources (people, finance, materials...)
•Establishing the project budget. Project costs.                             
•Time value of money. Discounted cash flows-methods
8 Extension to sub-budgets and Return on investments (methods)
  • Risk budget, Change budget, Budget for tolerances                       
  • Return on Investment Method - ROI
  • Payback Method
  • Net Present Value on Investment (NPV) method
  • Internal Rate of Return (IRR) method
  • Cost-output evaluation methods
  • Cost-benefit method - Cost-Benefit Analysis
9 Agile Project Management
•Agile Manifesto, principles and values         
•Agile project management Frameworks
•Defining the product vision and roadmap
•Planning releases and sprints

10 Project Quality Management
•Defining project quality management
•Relevance of Quality Programs to Project Quality
•Project quality management processes
•Planning and Controlling Project Quality
•Project quality management techniques
•Trends and emerging practices

11 Customer expectations (The Project Product)
•Understanding Values and Expectations
•Value Added Canvas    
•Acceptance criteria   
•Quality tolerances

12 Risk Project Analysis (RIPRAN)
Identification of threats and risks of the project. Risk budget.
13 Use of software in project management 
Seminars schedule
Seminar Topic Technique used Activities
1 Developing a project  project - tommorrow day (waterfall type) Logic of compiling activities, budget, risks, goal of the day
  SMART criterion, developing project idea and name 
•The seminar will be delivered through MS Team - sharing all tutor's material for the seminar
•Main communication with remote students will be through MS Teams
•Using Vevox for recap
•Using whiteboard for working as a class together
•Using MS Teams breakout rooms and whiteboard for team work on projects. The tutor will visit each breakout room for check up and for feedback during the group work
•Any questions and discussions will also be carried out through MS Teams
10 minutes to write down ideas, students choose about 3 options and then determine the "+" and "-" idea (advantages and disadvantages, whether to implement as a project)
2 Compliance check - tomorrow's project goals feedback Discussions, implementation problems, learning from mistakes
  Work on point no. 1 Project definition (being processed 1.1 to 1.5) SMART - setting the goal of the project; Organizational structure of the project (diagram); RACI matrix Preparation of the project goal, determination: result, benefits of the project, identification of the main target group, definition of the problem solution (will be solved by the project)
3 Check that sections 1.1 to 1.5 are complete feedback Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Logical framework of the project (LFM), point no. 1.6 logical framework matrix (LFM) Students compile LFM - horizontal and vertical logic in the matrix (achieving the goal, dividing the project into parts, identification of outputs). The logic, if it is fulfilled, I can move on in the project solution.
4 Check that the LFM is complete feedback Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Project structure (points 2.1 to 2.4) decision analysis Students compile variants of problem solving options: 1. I do nothing = current situation, 2. I do mimimum = minimal change, 3. I do something = a fundamental change that causes benefits and brings a new result / output
5 Check that points 2.1 to 2.4) are complete feedback, emphasis on awareness of variants (possibilities) and associated advantages / disadvantages Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Project schedule (point no. 2.5) Gantt Chart  Use of MS Project (start of the project, setting the calendar, division of the project into main and partial tasks, chronology (continuity) of tasks, setting milestones, critical paths
6 Project schedule (point no. 2.5) Gantt Chart  Use of MS Project (start of the project, setting the calendar, division of the project into main and partial tasks, chronology (continuity) of tasks, setting milestones, critical paths
    Work Breakdown Structure (WBS), Gantt Chart Use of MS Project, compilation of WBS, work with Gantt chart
7 Checking the project schedule (point no. 2.5) - finished Gant Chart, WBS feedback - emphasis on logic and chronology of activities, links between tasks, timeline Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Project costs (point no. 2.6) project budgeting techniques (according to stages, according to the package of works, according to direct / indirect costs) Selection of a suitable technique for determining the project budget (students do not have to use all of them, just one, but well-designed). Brainsorming within teams, discussion, decision making, data acquisition
8 Project costs (point no. 2.6) project budgeting techniques (according to stages, according to the package of works, according to direct / indirect costs) Selection of a suitable technique for determining the project budget (students do not have to use all of them, just one, but well-designed). Brainsorming within teams, discussion, decision making, data acquisition
  Extension to sub-budgets (points 2.6.2 to 2.6.4) budget for tolerances (reserves), change budget and budget for risks - this is supplemented only after the risk analysis Brainsorming within teams, discussion, decision making, data acquisition.
9 Return on investment (point 2) Return on Investment Method - ROI
Payback Method
Net Present Value on Investment (NPV) method
Internal Rate of Return (IRR) method
Cost-output evaluation methods
Cost-benefit method - Cost-Benefit Analysis                                          All methods are presented in more detail in the lecture
Selection of a suitable method for calculating the return on investment (the main purpose of the project - must have a certain benefit plus return on investment). Not all methods need to be applied, just choose one suitable method and justify the result.
10 Checking project costs and return on investment feedback Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Project product description (points 3.1 to 3.4) drawing, or creation of a prototype / model of the project product Creative techniques - what the final product of the project will look like, its composition. It can be a photo of a model, drawing, prototype, etc. The goal is to have a clear idea of ​​what the final product of the project should look like and what it will consist of.
11 Description of the project product (points 3.5 to 3.8) Product user empathy map, Value Added Canvas can also be used Students will compile a map of project user empathy, expectations for quality, acceptance criteria, quality tolerance, responsibility for product acceptance
12 Checking the product product description (whole point no. 3) feedback Discussion, exchange of knowledge, the teacher gives feedback to the teams (questions, problems with the topic, etc.)
  Identification of threats and risks of the project (point no. 4 of the template) RIPRAN The individual steps for the identification of threats and subsequent risks (RIPRAN), the definition of the impact of the risk, the determination of measures against threats, the determination of the method of risk mitigation, including costs and liability, are compiled.
13 Conclusion - evaluation and summary of the main findings of the project (point no. 5 of the template). Final presentation of your project (defence).  Summarization of information (deductive logic) Interpretation of data and information: the project is desirable - costs vs. benefits vs. risks; viability of the project, whether the project will deliver outputs, results and whether the project is achievable - the results of the project will provide benefits.  Presentation of the project.
Communication

  • You can contact through emails: reczkva@opf.slu.cz, adamek@opf.slu.cz
  • Meet us during my office hours
  • Through a chat in MS Teams.


Literature

Key Readings

Compulsory:

KERZNER, H. 2017. Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Hoboken, New Jersey: John Wiley & Sons, Inc. ISBN 978-1-119-16535-4.

LAYTON, M. C. and S. J. OSTERMILLER, 2017. Agile Project Management. Hoboken, New Jersey: John Wiley & Sons, Inc. ISBN 978-1-119-40569-6.

PMBOK® Guide. 2017. A Guide to the Project Management Body of Knowledge. Pennsylvania, USA: Project Management Institute. ISBN 978-1-62825-184-5.

Materials in IS, supporting files, tutorials.

Recommended:

AXELOS. 2017. Managing Successful Projects with PRINCE2®. United Kingdom: The Stationary Office. ISBN 978-0-113-31533-8.

HELDMAN, K. 2018. PMP: Project Management Professional Exam Study Guide. Indianapolis, Indiana: John Wiley & Sons, Inc. ISBN 978-978-1-119-42090-3.

MORAN. A. 2015. Managing Agile: Strategy, Implementation, Organisation and People. Springer. ISBN 978-3-319-16261-4.


Course completion conditions
1. Seminar paper – upload (doc/pdf file) to Information System (homework vaults) 

2. Presentation of seminar paper – According to the schedule. It will be a 10-15 minute presentation in MS Teams.

3. Final exam (in the examination period. The dates and form of the test and supplementary questions will be announced during the last week of the semester. The form of the final exam will be online in IS. 

Individual marking (max 100 points):

Seminar paper:                       30 points

Defence of seminar paper:   15 points

Exam:                                        55 points

The final grade is the sum of all parts (seminar paper and defense of seminar paper, and exam).

GradePoints
A100-92
B91-84
C83-76
D75-68
E67-60
F59-0