Informatics
Creation of presentation
Petr Suchánek
Informatics

Outline of the lecture
•Business presentation
•Main principles of presentation
•Slides
•Objects
•Animations
•Timing
•Effects

Basic tasks
•When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design
that contains matching colors, fonts, and special effects like shadows, reflections, and more.*
•On the File tab of the Ribbon, select New, and then choose a theme.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
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•PowerPoint shows you a preview of the theme, with four color variations to choose from on the
right side.*
•Click Create, or pick a color variation and then click Create.*
•

Basic tasks
•On the Home tab, click the bottom half of New Slide, and pick a slide layout.*
•On the File tab, choose Save.*
•Pick or browse to a folder.*
•In the File name box, type a name for your presentation, and then choose Save.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
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Add and format text
•Select a text placeholder, and begin typing.*
•Select the text.*
•Under Drawing Tools, choose Format.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
cd-c5f1-4264-b48e-c8a7b0334e36

Add picture
•To insert a picture that is saved on your local drive or an internal server, choose Pictures,
browse for the picture, and then choose Insert.*
•To insert a picture from the web, choose Online Pictures, and use the search box to find a
picture.*
•Choose a picture, and then click Insert.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
cd-c5f1-4264-b48e-c8a7b0334e36

Add shapes
•On the Insert tab, select Shapes, and then select a shape from the menu that appears.*
•In the slide area, click and drag to draw the shape.*
•Select the Format or Shape Format tab on the ribbon.*
•Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected
shape.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
cd-c5f1-4264-b48e-c8a7b0334e36

Add speaker notes
•To open the notes pane, at the bottom of the window, click Notes notes button in PowerPoint.*
•Click inside the Notes pane below the slide, and begin typing your notes.*
•
*https://support.office.com/en-us/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1
cd-c5f1-4264-b48e-c8a7b0334e36

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures.
•Animation - or movement - on the slide can be used to draw the audience's attention to specific
content or to make the slide easier to read.*
•There are several animation effects you can choose from, and they are organized into four types.*
•

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•Entrance: These control how the object enters the slide. For example, with the Bounce animation
the object will "fall" onto the slide and then bounce several times.*
•Emphasis: These animations occur while the object is on the slide, often triggered by a mouse
click. For example, you can set an object to spin when you click the mouse.*
•

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•Exit: These control how the object exits the slide. For example, with the Fade animation the
object will simply fade away.*
•Motion Paths: These are similar to Emphasis effects, except the object moves within the slide
along a predetermined path, like a circle.*
•

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•Select the object you want to animate.*
•On the Animations tab, click the More drop-down arrow in the Animation group.*
•A drop-down menu of animation effects will appear. Select the desired effect.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•The effect will apply to the object.*
•The object will have a small number next to it to show that it has an animation.*
•In the Slide pane, a star symbol also will appear next to the slide.*
•At the bottom of the menu, you can access even more effects.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•Some effects will have options you can change.*
•For example, with the Fly In effect you can control which direction the object comes from.*
•These options can be accessed from the Effect Options command in the Animation group.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•If you select a new animation from the menu in the Animation group, it will replace the object's
current animation.
•However, you'll sometimes want to place more than one animation on an object, like an Entrance and
an Exit effect.
•To do this, you'll need to use the Add Animation command, which will allow you to keep your
current animations while adding new ones.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•Select an object.*
•Click the Animations tab.*
•In the Advanced Animation group, click the Add Animation command to view the available
animations.*
•Select the desired animation effect.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•To reorder the animations Select the number of the effect you want to change.*
•From the Animations tab, click the Move Earlier or Move Later commands to change the ordering.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•The Animation Pane allows you to view and manage all of the effects that are on the current
slide.*
•You can modify and reorder effects directly from the Animation Pane, which is especially useful
when you have several effects.*
•From the Animations tab, click the Animation Pane command.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•The Animation Pane will open on the right side of the window.
•It will show all of the effects for the current slide in the order in which they will appear.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•If you have several animated objects, it may help to rename the objects before reordering them in
the Animation Pane.*
•You can rename them in the Selection Pane.*
•To open the Selection Pane, click an object, then from the Format tab click Selection Pane.*
•Double-click the name of an object to rename it.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•From the Animation Pane, select an effect. A drop-down arrow will appear next to the effect.*
•Click the drop-down arrow, then select Effect Options.*
•The Effect Options dialog box will appear. Click the drop-down menus and select the desired
enhancement. You can add a sound to the animation, add an effect after the animation is over, or
animate text in a different sequence.*

Animating Text and Objects
•
*https://edu.gcfglobal.org/en/powerpoint2016/animating-text-and-objects/1/
•From the Effect Options dialog box, select the Timing tab.*
•From here, you can add a delay before the effect starts, change the duration of the effect, and
control whether the effect repeats.*

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Don't read your presentation straight from the slides*
•If your audience can both read and hear, it’s a waste of time for you to simply read your slides
aloud.
•Your audience will zone out and stop listening to what you’re saying, which means they won’t hear
any extra information you include.
•Instead of typing out your entire presentation, include only main ideas, keywords, and talking
points in your slide show text. Engage your audience by sharing the details out loud.

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Follow the 5/5/5 rule
•To keep your audience from feeling overwhelmed, you should keep the text on each slide short and
to the point.
•Some experts suggest using the 5/5/5 rule:
Øno more than five words per line of text;
Øfive lines of text per slide;
Øfive text-heavy slides in a row.

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Don't forget your audience
•Who will be watching your presentation?
•The same goofy effects and funny clip art that would entertain a classroom full of middle-school
students might make you look unprofessional in front of business colleagues and clients.
•Humor can lighten up a presentation, but if you use it inappropriately your audience might think
you don’t know what you’re doing.
•Know your audience, and tailor your presentation to their tastes and expectations.

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Choose readable colors and fonts
•Your text should be easy to read and pleasant to look at.
•Large, simple fonts and theme colors are always your best bet.
•The best fonts and colors can vary depending on your presentation setting.
•Presenting in a large room?
•Make your text larger than usual so people in the back can read it. Presenting with the lights on?
•Dark text on a light background is your best bet for visibility.

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Don't overload your presentation with animations
•As anyone who’s sat through a presentation while every letter of every paragraph zoomed across the
screen can tell you, being inundated with complicated animations and exciting slide transitions can
become irritating.
•Before including effects like this in your presentation, ask yourself: Would this moment in the
presentation be equally strong without an added effect?
•Does it unnecessarily delay information? If the answer to either question is yes - or even maybe -
leave out the effect.

Simple rules for better presentation*
•
*https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•Use animations sparingly to enhance your presentation
•Don’t take the last tip to mean you should avoid animations and other effects entirely.
•When used sparingly, subtle effects and animations can add to your presentation.
•For example, having bullet points appear as you address them rather than before can help keep your
audience’s attention.

Simple rules for better presentation*
•
•https://edu.gcfglobal.org/en/powerpoint-tips/simple-rules-for-better-powerpoint-presentations/1/
•https://learn.filtered.com/blog/the-principles-of-slide-design
•https://www.windowscentral.com/how-create-animations-powerpoint-2016
•https://support.office.com/en-us/article/animation-basics-for-your-presentation-4fbc7d35-3548-431a
-a871-709945f9352c
•https://www.teachucomp.com/slide-transition-animation-in-powerpoint-tutorial/

The end