Homework Vaults

Information can be found in the Help sections of Application Used for Posting Study Materials or Study Materials Posting.

Folders used to collect assignments, term papers, etc., can be placed in the Homework Vault folder (shortcut /ode/) which is placed in course Study Materials folder (i.e. in the File Manager). If you need this folder to be structured into several sub-folders (e.g. for each seminar tutor in the course), create a new sub-folder using the Folder icon (). You can create homework vaults either in this folder, or using the application in the Teacher's Notebook which we recommend, see the question Homework Vault management – simplified).

If you set up homework vault directly in the File Manager, you can use the tool:

• set rights and then Open this folder as a Homework Vault,
• change rights and attributes individually via Set rights and then Add another right,
• set attributes ("allow only the owner and teacher to read the files in the folder and its sub-folders"), for details on attributes see the question What are folder attributes?.

this method is less convenient, so it is to be used in exceptional cases when you need to place the homework vault in the IS folder other than in the Homework Vault /ode/ folder.

Changes to homework vaults created under Homework Vault /ode/ folder are reflected immediately. Homework vaults created outside the /ode/ folder are updated once a day during the night.

For the evaluation of the submitted files, you can use the notebook that you create via

If you want to stop students from uploading their files into the homework vault, you can close it:

• immediately – removing the right to upload,
• at a certain time – using the "Set validity dates for rights to read and rights to upload" option in setting of the rights. When the time is up, the homework vault will close immediately to students.

Homework vaults created under the /ode/ folder will stop appearing to students immediately after rights removal/expiration, homework vaults outside the /ode/ folder will stop appearing in student applications by the next day.

You can work with homework vaults either in the File Manager (see the question I want to open a folder as a homework vault), or more simply via the Teacher's Notebook Here, you can create new subfolders of the homework vaults, edit them and work with them. To create a new homework vault, use the "Create a new Homework Vault" option. You can create homework vault subfolder to each of existing homework vault folders by selecting it in the "Hang under" field when creating the new homework vault. You can also create multiple homework vaults at the same time.

Any number of subfolders can be placed under the folder with /ode/ shortcut. The application tries to recognize which folders are subfolders just to create structure, and which are the actual homework vault folders, i.e., end folders with student files. The recognition rules are as follows:

• The operation menus are only displayed for homework vaults, for what is recognized as a folder there is only the "change settings" operation and clicks to the Study Materials (i.e. File Manager).
• Any folder for which any upload right is set is evaluated as a homework vault. If no such right is set, the folder is evaluated as a homework vault in case that:
  • If it doesn't have any more folders underneath it.
  • If there are any files uploaded into it (i.e. the folder used to function as a homework vault and the right to upload has expired or the teacher has removed it).

In the application, you can clearly see all the homework vaults, their subfolders and the number of files in them. The expanded view shows those homework vaults where is some file of any student included in the Teacher’s Notebook selection. You can always see the homework vaults for selected seminar groups as expanded, even if there is no file in them. On the other hand, if you have more than 100 people in your selection, you must expand the homework vault by clicking on its name.

For each homework vault, you will see a list of operations that you can use to work with the homework vault and links to the operations in the File Manager. Unlike the File Manager, there are a few extra operations available here:

• Access to the notebook used for evaluation of files (if you created it when you set up the homework vault) – In the notebook you will find links to the submitted files of each student. If there are changes in the number of students in the seminar group or course for which the homework vault is open, you can validate the notebook,
• Sending an email to students – e.g. those who have not yet submitted their file or to all those who have access to the folder, etc.,
• Sending information on changes by email – you can have information on changes in selected homework vaults sent to you by email via the Events application.

However, there are some operations with homework vault that you can perform only in the File Manager, for example:

• Assigning a combination of upload rights to the homework vault, e.g. only students in the seminar and students registered for the exam etc. are allowed to upload.
• Deleting a homework vault that already has some submitted folders or files.
• File operations – moving, editing content, renaming, etc.

Creating standard settings of the homework vault – Set the right to upload to the homework vault folder. It is also recommended to check the attributes "append the name of the person uploading the file to its name" and "append the personal identification number (učo) of the person uploading the file to its name". With the setting when a folder has only a right to upload, students cannot see the files of their colleagues and using the attribute "allow only the owner and teacher to read the files in the folder and its sub-folders" is therefore unnecessary.

The system automatically adds the right to manage to the uploaded file for the person who uploaded the file. This allows the person to modify the uploaded file (download it or overwrite it with a new version) during the period when he/she can upload it.

If you remove the right to upload to the homework vault, students will still have the right to read their own uploaded file, but they will not be able to access it without a direct link.

etting up the homework vault for uploading files containing feedback – Set the right to read to the homework vault for the target group of students. When setting the read right, do not check the "Apply the changes to sub-levels" parameter. With this setting, students will get into the homework vault and can only see (read) their own file.

Individual upload of corrected files

1. Upload the corrected files under the file submitted by the student by clicking on the icon in front of the file.

   

2. Locate the file containing feedback and upload it.
3. A link is created between both files. The file with feedback automatically gets the same right to read as the parent file. That is, the student who submitted his/her file will get the right to read the file containing feedback.

   

Note

The attribute "allow only the owner and teacher to read the files in the folder and its sub-folders" must not be set on the homework vault folder.

Bulk upload of corrected files

For the homework vault, set the attribute "append the personal identification number (učo) of the person uploading the file to its name" as well as the right to upload. “.

When uploading the corrected files (the "Extract ZIP" function), check "grant the right to read only to the person whose učo (UIN) is contained in the name of the file or folder". Although no links will be created between the submitted files and its feedback, the files containing feedback will become readable only by the person whose učo is in the file name.

At the same time, the homework vault settings described in "Setting up the homework vault for uploading files containing feedback" apply.

You can find a history of the selected student's operations in the file depository via

Here you can, for example, find out whether the student has uploaded the file, who deleted the file and when, etc.
This application can be used by teachers and persons with the s_vyuka or s_studium access right.

If several people, typically hired PhD students, are involved in teaching a course (e.g. correcting assignments in the homework vault), it is most effective to add them as teachers in the Course Catalogue: All those listed in the course’s Catalogue have the implicit right to manage the course's Study Materials folder and use the Teacher's Notebook, so there is no need to set their access rights.

For the transfer of homework vaults, as well as other materials in the course, the application for copying materials is used:

Here you can select the course and semester from which you want to copy the homework vaults and possibly other files as well. Check the option "copy the folder /ode/ (Homework Vault)" and click on "Copy". The application will copy only the folders contained under the "Homework vaults" folder to the new semester, but will not copy any files located under this folder (i.e., typically student file submissions).